17 18
Expat Living | Singapore| Media Kit 17
Terms & Conditions
1. Commission to Act
A signed order confirms the Advertiser’s agreement and commitment to the delivery of design and payment of advertising space
booked upon the terms and conditions stipulated below. Orders must be received by the 1st of the month prior to publication
(for monthly publication), 1 April (City Guide), 1 September (Kids’ Guide), 1 November (Home & Property Guide) and 1 February
(Body & Mind Guide) and the publisher will not be held liable for non-receipt of said contract.
2. The Artwork
The Advertiser agrees to submit new artwork to specifications provided. Revised artwork for repeat bookings must be submitted by
the 1st day of the month prior to month of distribution (for monthly publication), 30 April (City Guide), 30 September (Kids’ Guide),
1 December (Home & Property Guide) and 1 March 2016 (Body & Mind Guide), failing which, Expat Living Publications Pte Ltd
(hereinafter referred to as ‘EL’) reserves the right to consider the artwork as unchanged and proceed to publish existing artwork.
3. Proofing (In the event that EL is commissioned to produce artwork)
EL will provide two proofs per advertisement for new submissions or revised artwork. These proofs will serve as visual
representations of the said advertisement and any amendments or corrections desired by the Advertiser must be made on
these. All proofs must be faxed or handed to EL within two working days after the Advertiser receives the artwork, failing which
EL will consider the said artwork as finalised and proceed with the publication. In such an instance, the Advertiser and EL will
consider the advertisement as published.
4. Payment
Payment is due within 14 days of the invoice date. Invoice is per unit cost or as otherwise agreed. Invoices shall be dated
and sent out upon publication of the magazine.
• Non-receipt of payment
EL may suspend ads or editorials if payments are three months’ in arrears. Should the duration of arrears exceed six
months, EL reserves the right to cancel the contract and proceed with the charges as stipulated in clause six.
• (Special Semi Display Package)
Immediate prepayment to be paid by credit card, or upon receipt of invoice. Invoices shall be dated and sent out upon
contract received. Non-receipt of payment by the due date will result in void of contract.
5. Late Payment Fee
Advertising and/or amounts due not received by EL by due date above, are subject to late payment fee of five per cent of the
amounts outstanding. A further five per cent is payable per month’s delay in payment.
6. Cancellation of Advertisements
All advertisement spaces booked are subject to a cancellation fee of 50 per cent of the cost of the advertisement cancelled (this
excludes special semi display package ads). Cancellations will only take effect upon EL’s receipt of completed amendment form
and full payment of the full cancellation fee. Advertisement space for which first proof has been given, or for which an amendment
form has been received after the booking deadline are subject to a 100 percent cancellation fee.
7. Postponement of Advertisements
An advertisement, which is appearing for the first time, can be postponed for a period of no longer than 6 months since contract
date, provided an amendment form has been received by the booking deadline. Should the postponement period exceed 6
months, the full contract will be subject to cancellation charges as stipulated in clause 6.
If the advertisement space in question is part of a series booking which has commenced, all bookings to be fulfilled by the client
within the following terms, unless specified and agreed otherwise.
a. 12 months from the start of the first placement, for a 6-series booking
b. 18 months from the start of the first placement, for a 12-series booking
Should the series not be fulfilled by the client within the above time frames, the remaining contract will be subject to cancellation
charges as stipulated in clause 6.
8. Amendments to Advertisement Space Booking
The Advertiser submitting a new order form can only effect amendments to the order. The existing order will then be deemed
cancelled. The publisher will not be held liable for amendments made until they have signed the new contract as confirmation
of receipt.
9. Schedule
EL reserves the right to change the schedule without notice, and in such an instance, will post a copy of the revised launch
dates to the Advertiser.
14. Editorial Submission
The Advertiser agrees to respond by deadlines stipulated on email reminders to submit editorial material as and when required
as part of the Advertiser’s editorial entitlement, failing which the Advertiser will forfeit such editorial entitlements.
15. Content
Inclusion in an editorial piece as part of an advertising package does not permit the client to decide on issues of content and
style. EL reserves the right to choose the editorial approach for each piece. Pieces may be written either through collaboration
with the client or through independent editorial research incorporating client coverage.
• Inclusion does not equate to exclusivity: information about other clients may appear within the same piece.
• Size and length (eg, word count, number of pages) cannot be guaranteed.
• Note: News items must be deemed newsworthy by the magazine in order to be included. Any discount offered on products
or services must be significant (e.g. at least 20 percent off the normal price/rate).
16. Schedule (Placement, Cancellation and Rescheduling)
While clients’ preferred months will be taken into account, final scheduling will be decided upon by the editorial staff in line with
the overall editorial calendar and agenda.
17. Cancellation and Forfeiting Without Notice
Clients who forfeit editorial for a scheduled month will not be guaranteed coverage at a later date. Lack of response by a specified
deadline is considered forfeiture. EL reserves the right to reject any submitted material that it deems inappropriate for any reason.
18. Copy Editing
EL reserves the right to edit, shorten or otherwise change submitted material at the magazine’s discretion.
19. Use of Images
While clients are invited to supply high-resolution, high-quality images, final layout will be decided upon by the magazine, and
submitted images may or may not be used. EL reserves the right to use images from other sources. EL refrains from
using logos in editorial layouts.
20. Reviewing Edited Articles
When deemed necessary, EL may e-mail a client with material for fact-checking. Only errors of fact will be changed. Style
and content are at the magazine’s discretion.
21. Layout and Design
Design is at the magazine’s discretion and layouts will not be sent to clients prior to publication.
10. Late Submission
EL reserves the right to reject late submissions and/or late responses with regards to proofing. In such an instance, where no
artwork exists, EL reserves the right to fill the advertisement space in question without prejudicing its right to claim full payment
from the party in default for the advertisement space booked.
11. Cancellation Without Notice
In the event an advertiser cannot be contacted for instructions on advertisement space booked and/or to settle arrears, and
so remains unreachable for a period of 30 days from the publication of their advertisement, EL reserves the right to cancel all
outstanding advertisement spaces booked by the said Advertiser and to commence legal proceedings to recover total contracted
advertising costs, cancellation fees due, late payment fees and legal costs.
12. Disclosure
EL reserves the right to reject any advertisement which may be deemed offensive, obscene, immoral, unethical or on any other
grounds EL may deem inappropriate.
13. Hold Harmless
EL shall not be responsible for verbal representations made by employees or anyone else that are contrary to these policies.
GENERAL TERMS & CONDITIONS
EDITORIAL TERMS & CONDITIONS